Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the country! We primarily service Northern New Jersey, Southern New York State, New York City, Connecticut, with a state-of-the-art rail served landfill located in Ohio. We cater to a diverse range of residential, industrial and commercial customers. Our mission has always been to provide our customers with the highest quality waste, recycling and environmental services, while keeping focus on employees, customer and environmental safety.

What makes our company culture unique is we have mastered the ability to balance the standards of a large corporate company while maintaining our small business family style culture.

The Administrative Assistant plays an integral role in supporting the day-to-day operations of the Jersey City Hauling Depot. This role provides administrative and operational support to management, dispatchers, and frontline drivers and helpers to ensure smooth daily operations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

· Support daily operations by checking in with drivers and helpers at the start and end of their shifts

· Ensuring clear communication and documentation.

· Regular data entry of route sheets, fuel usage, hours, miles, and driver surveys.

· Handle occasional customer calls, relay messages between dispatch and drivers, and collect key paperwork such as DVIRs, tickets, and incident or injury reports.

· Coordinate with sales and customer service teams on service updates and utilize the Tower software platform to manage operational needs. When needed and trained, the assistant may also support dispatch functions.

· Must be at least 18 years of age and legally authorized to work in the United States.

· High school diploma or GED is required; additional education is a plus.

· Minimum of three years of experience in administrative or operations support, preferably in the sanitation industry.

· Strong computer skills are essential, including proficiency in Microsoft Excel, Word, and Outlook.

· Experience using Tower software is strongly preferred, but training can be provided.

· Fluency in English is required, and bilingual Spanish-speaking skills are considered a strong asset

This job description is intended to be an accurate representation of the general functions of the job, rather than exhaustive list of duties, responsibilities, or experience. Other duties may be assigned, requested, or required. Aspects of the job may be altered without notice.

Interstate Waste Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training